This weekend at Trinity Church we are kicking off a totally new way of doing check-in for our Elementary students. I’m a HUGE advocate of self check-in, and this plan has worked for our Elementary areas for a few years now. Due to our building setup this is NOT a security check-in system, it is a attendance check-in system. We do not do any kind of check-out, and still rely on small group leaders and other leaders to help identify parents and others that have business in our Children’s areas.
- Families can check-in using a RFID key tag. Each family is being given two key tags that they will then be able to use anytime they visit Kidsplace. Previously we used name tags with magnetic stripes that kids “swiped” on a reader.
- After check-in for each child, there will be a name badge printed for them next to the kiosks. Previously we used hard plastic name tags that had to be returned each week to be used again the next week. Can you say time-intensive?
- All visitors are entered into our ARENA database program when they visit. Using Family Registration, every visitor will be entered in, and subsequently checked-in to their appropriate location. Previously we kept a running spreadsheet and didn’t enter a child until they had attended 3 times or more, and then we would create a permanent name tag for them.
- Visitors will be able to check-in using their phone number on there very next visit to church. No more visitor line for them! Previously, they continued to visit this visitor line until they had attended for a few weeks and were moved to a permanent name tag. I’m so excited to be able to give our first-timers a real special experience!
I’m real excited, and mildly concerned about how easy this will all pull off this weekend. I can tell you that I’m gonna love the RFID name tags, as we no longer have to deal with barcodes or magnetic stripes at check-in! Here is a short video that was distributed to parents this week to prepare them for the transition. Now…fire away with those questions in the comment area!